Exhibition Set up & Breakdown
Exhibition set up
Space Only Stands
Sunday 18th from 0900 - 1700
Monday 19th May from 0900 - 2100
Shell Scheme Stands
Monday 19th May – 1500 – 2100
Hi-vis Policy During
- All personnel must wear hi-vis jackets (exhibitors must provide their own). Personnel not wearing hi-vis will not be permitted to work in the event area.
- Closed toe shoes must be worn during build and break down.
Space Only Stands
Please refer to the space only guidelines document for all information.
Organiser Office
The organisers office is located outside the hall, please find us onsite should you need assistance
Deliveries
Deliveries arriving on Sunday 18th May or after can be shipped directly to the venue.
Deliveries arriving before Sunday 18th May MUST be sent to the CEVA warehouse, this is chargeable.
Please contact CEVA directly to make shipping arrangements.
Please label all items with the label provided.
If you are not in the European Union please do not ship any goods with a courier such as FEDEX, TNT, DHL etc without consulting CEVA prior to shipping.
Incorrectly consigned/shipped goods will be quarantined by the courier and face both lengthy and costly delays.
Deliveries can arrive directly at the venue during set up hours on the set up day.
Any deliveries arriving before the official set up day MUST be shipped to the advanced warehouse and stored with CEVA for a fee, they will deliver any stored items in preparation for set up.
If you require any empty cases, boxes or pallets stored during the show CEVA can collect from the stand, store and return to the stand at the end of the show.
Please take a look at our shipping instructions. We highly recommend using our logistics partner CEVA to ensure all of your items pass customs. Make sure that all items you ship have our delivery label on them so we can make sure they get to the right stand on site.
SHIPPING INSTRUCTIONS DELIVERY LABEL
Walling Panels
Walling panels are white Foamex. Graphics can be attached by hook and loop. No other fixings are permitted. Panels are attached to each other by aluminium uprights which stand 18.5mm proud of the white panel. Fixings for large or special graphics are available on request from Showlite - exhibitorsales@showlite.co.uk
Exhibition Break Down
Exhibition break down can begin on Thursday 22nd between :
1600 – 2000 for shell scheme stands
1600 – 2130 for space only stands.
Deliveries must be picked after the event, anything left in the hall after 10pm will be deemed as rubbish and discarded.
Security
Whilst every reasonable precaution is taken to ensure the safety and security of personnel and equipment the organisers cannot accept responsibility for injury, loss or damage or any consequential losses which may befall your personnel or their property. The organisers will implement comprehensive security cover throughout our tenancy for Defence Leaders 2025.
First Aid
First aiders will be on-site throughout your tenancy. If first aid is required, please tell your event manager or any venue steward. A member of the first aid team will come to help.
Public Liability Insurance
We recommend that contractors erecting complex structures should have a minimum of £5,000,000 Public Liability and must be able to provide proof of Employer Liability insurance. Contractors erecting standard structures should have a minimum of £2,000,000 Public Liability and also must be able to provide proof of Employer Liability insurance. Proofs to be provided to info@maelstromeventsolutions.co.uk