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Exhibition Set up & Breakdown


Exhibition Set up & Breakdown

Exhibition set up

Space Only Stands – Monday 22nd May – 0900 – 2100

Shell Scheme Stands – Monday 22nd May – 1500 – 2100


Space Only Stands

Please refer to the space only guidelines document for all information.


Hi-vis Policy During

  • All personnel must wear hi-vis jackets (exhibitors must provide their own). Personnel not wearing hi-vis will not be permitted to work in the event area.
  • Closed toe shoes must be worn during build and break down.


What’s included

White Shell Scheme, 1 x 500w socket, 1 x white round table, 2 x white chairs and nameboard. If you have more than one stand you will receive extra furniture and electrics, all stands will be one open space. Should you require extra panels please contact / 01446 509 110


Walling Panels

Walling panels are white Foamex. Graphics can be attached by hook and loop. No other fixings are permitted. Panels are attached to each other by aluminium uprights which stand 18.5mm proud of the white panel. Fixings for large or special graphics are available on request from Xaveight -



Deliveries should not arrive before Friday 19th May. All deliveries will be placed in the exhibition ready for set up. Please label all items with the label provided.


Graphics & Stand Design


Organiser Office

The organisers office is located outside the hall, please find us onsite should you need assistance


Additional Furniture

44 (0)20 8676 0062 /


Electrical Services

  • The installation or alteration of any electrical fitting by any person other than a member of the contractor's staff is strictly prohibited. In accordance with current health and safety legislation all electrical equipment and fittings should comply with applicable test regulations. Any items failing such a test will NOT be connected to the Hall's supply. 01446 50911 / please contact should you require assistance or additional items.
  • Order additional electrical and shell scheme extra HERE



Whilst every reasonable precaution is taken to ensure the safety and security of personnel and equipment the organisers cannot accept responsibility for injury, loss or damage or any consequential losses which may befall your personnel or their property. The organisers will implement comprehensive security cover throughout our tenancy for Defence Leaders 2023.


Exhibition Break Down

Exhibition break down can begin on Thursday 25th between :

1600 – 2000 for shell scheme stands

1600 – 2130 for space only stands.

Deliveries must be picked after the event, anything left in the hall after 8pm will be deemed as rubbish and discarded.


First Aid

First aiders will be on-site throughout your tenancy. If first aid is required, please tell your event manager or any venue steward. A member of the first aid team will come to help.


Health & Safety & Risk Assessment

Please complete prior to the event and return to


Public Liability Insurance

We recommend that contractors erecting complex structures should have a minimum of £5,000,000 Public Liability and must be able to provide proof of Employer Liability insurance. Contractors erecting standard structures should have a minimum of £2,000,000 Public Liability and also must be able to provide proof of Employer Liability insurance. Proofs to be provided to